Skip to main content

Official Website

of the Commonwealth of Pennsylvania

    The .gov means its official.

    Local, state, and federal government websites often end in .gov. Commonwealth of Pennsylvania government websites and email systems use "pennsylvania.gov" or "pa.gov" at the end of the address. Before sharing sensitive or personal information, make sure you're on an official state website. 
    Email Subscription Component

    Email Subscription: Publishing Assets

    Through the Email Subscription component, residents sign up for agency email listservs. When assets or pages associated with the listserv are published, residents receive an email with a link to the update.

     

    This user guide explains how to publish assets so an email is triggered. Follow the links below to guides on publishing pages, and on adding the Email Subscription component to a page.

    Email Subscription: Publishing Pages
    Email Subscription Component

    Publishing assets that trigger emails

    Note: Authors do not need to integrate the listserv to the correct folder in Assets; Publicis Sapient will set it up beforehand. Please contact Sapient if any changes should be made.

    In this example, we will publish a file in the Global folder, which is tied to the PennDOT Test 3 email listserv.
    1. Log in to AEM.
    2. Once logged in, you will land on the Navigation page. Select Assets.
    3. From the Assets navigation page, select Files.
    4. Select PAGov folder, then English folder, then your agency's folder. In this example, the author is publishing to the Global folder.
    5. If applicable, select the subfolder tied to the email listerv.
      1. For PSP PIRRs press releases, each listserv has its own subfolder. Click through PAGov folder, then English folder, then State Police folder, then Documents folder, then PIRRS folder, then select the listserv (ex. Carlisle Press Releases, Mercer Press Releases, etc.).
    6. Select the "Create" button in upper righthand corner. From the dropdown, select "Files."
    "Create" button dropdown options, including "Files" option. Figure A: The Create dropdown in Assets, including "Files" option.

    7. Select the file to upload (PDF, Word doc, Excel file, image, etc.).

    8. Optionally update the file name, then click Upload.

    9. The file will show "Processing..." for a few minutes as it is uploaded to the folder. Once ready, it will show "New."

    10. Hover over the file and select the checkbox.

    Checkbox seen when author hovers over an asset. Figure B: The checkbox to select in order to publish the asset.

    11. A menu appears at the top of the screen. From the menu, select "Quick Publish."

    12. The file will show a globe icon and "Pending" as it is queued for publication. In a few moments, it will publish, and continue to show the globe icon.

    13. Once published, the file will be automatically emailed to all subscribers on the listserv. Subscribers can select the email's "Read More" link to open the file.

    Asset after publication, which displays the word "New" and a globe icon. Figure C: Asset shows globe icon and "pending" to indicate that it has been queued for publication.
    Sample email, which includes name of asset and "Read More" link. Figure D: Sample email which was sent upon publishing an asset in the correct folder.

    PSP PIRRs tips

    • PSP PIRRs uploaders may use a direct link to access the right Assets folder, and skip steps 1-5 below. Ask Sapient or your Digital Director for the list of links.
    • PSP PIRRs folders have automation applied:
      • Docs will automatically publish once uploaded- authors do not need to select "Quick Publish."
      • Title (on Basic tab in properties) will automatically contain the name of the uploaded file.
      • Issue Date (on CoPA Metadata tab in properties) will automatically contain the creation date of the file in AEM- the date of upload.
    • PSP PIRR uploaders may change these fields if needed, and then republish. Doing so will trigger an email to subscribers.