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    User Guide

    Email Subscription Component

    The Email Subscription component allows authors to insert an email signup field into a page. The component enables residents to sign up for one or more email listservs. When authors upload documents or publish pages associated with the listserv, an email is triggered to all subscribers with a link to the update.

     

    The Email Subscription component is meant for agencies that have email listservs already configured with Publicis Sapient. Other agencies may have email newsletter signups through embedded forms or external links to forms (ex. Microsoft Office forms). These do not use this component.

    Email subscription: publishing assets
    Email subscription: publishing pages

    Overview

    Component name: Email Subscription

    Authors who can use: all

    Templates/page types that can use component: all

    Required or optional: optional

    Authoring Fields

    Adding the Email Subscription component to the page

    1. Once on the desired page in Edit mode, add the Email Subscription component by doing the following:

    a. Option 1- double click on “Drag components here.” A modal titled “Insert New Component” will pop up. Type “Email Subscription Signup” in the search bar, or scroll to Email Subscription Signup in the list. Double click to add to page.

    b. Option 2- on the left hand rail, navigate to the Components tab. Type “Email Subscription Signup” in the search bar, or scroll to Email Subscription Signup in the list. Double click to add to page.

    Editing the Email Subscription component

    1. With the edit wrench, open the component.
    2. Newsletter Name field: Select the listserv that residents can sign up for through the component. Multiple listservs may be added.
    3. Dropdown Description field: If multiple listservs are added above, describe what the user is selecting (ex. "Select a County").
    4. Title field: Add a title to display at the top of the component.
    5. Heading Level dropdown: Select the H-level of the title. Title can be H2 - H6.
    6. Subtitle field: Add a subtitle to display below the title.
    7. Description: Add a description to display above the email entry field. If multiple listservs are selected, this will display before the listserv selection dropdown.
    8. Helper Text field: Add helper text to display below the email entry field.
    9. Email Subscription Type dropdown: Select if the email type is Enterprise or Office of Administration. These email subscriptions are managed by different web applications. PSP, PennDOT, and Health should select Enterprise. OA should select Office of Administration.

     

    Email Subscription examples

    All fields in Email Subscription component authored. Includes a dropdown for residents to select from multiple listservs. Figure A: Email Subscription component as it appears on a page. This component includes a dropdown for residents to select from multiple listservs.
    All fields in Email Subscription component authored. Only one listserv is available for signup, so no dropdown appears. Figure B: Email Subscription component as it appears on a page. This component is set for subscriptions to only one listserv, so no dropdown appears.
    Checkboxes showing OA email subscription options. Figure C: OA email subscription options. Residents can sign up for multiple at a time.

    Other Tips

    1. Learn how to trigger an email upon publication:
      1. Publishing assets
      2. Publishing pages        
    2. Residents may only sign up for one listserv at a time. If they want to join multiple listservs, they must choose the first one, sign up, then choose the second one, sign up, etc.
      1. Exception: multiple OA listservs may be selected at a time. This is due to the difference in the backend systems behind OA vs. Enterprise custom applications.
    3. If the component has a dropdown, the email input box will appear after the resident has selected which listserv they are signing up for.
    4. Residents should only be able to click Subscribe arrow if they entered an email address in valid format.
      • If residents do not enter valid email format, they will be given an error message "Please enter valid email address"
      • After entering a valid email and clicking the arrow, a call is sent to the API to add the email to the database. Once that step is complete, residents should see success state with green check mark icon replacing the subscribe arrow. They will be given a success message "Thank you for subscribing!"