Overview
There are different levels of access permissions on AEM. Permissions are granted by Sapient to any authors, editors, or approvers who may need access. Agency Digital Directors or equivalent should contact Sapient if a new author needs to use AEM, or if an author needs to be removed.
Editing permissions are granted in agency folders as needed. For example, a Lieutenant Governor author will be able to view content and assets in all PA.gov folders, but can only edit content in the Lieutenant Governor folder. An author who writes for both Department of State and Vote agencies will be granted edit access to both folders and no others. Authors may also have different roles for different agencies. For example, a Governor owner may be a standard content author for global PA.gov content and have more permissions on Governor pages than on global PA.gov pages.
Most authors cannot publish directly and must initiate workflows before their changes go live. Authors may instead use the Publish to Preview option to see how pages will look once live, without impacting the live site. Please view the Workflows user guide for more information.
An overview of current user groups is below. Some may be more or less relevant to your agency; add users as needed. Please contact Sapient with any questions or new permissions requests.
All authors have access to the Production environment. Access to Stage may be granted for training or UAT if needed.
Additional permissions are granted to Sapient’s teams for work on PA.gov and on WCM site.
| AEM Group Name | Group Membership | Permissions |
|---|---|---|
| PWP Viewer Access | Default access for all CoPA team members, Commonwealth + Sapient |
|
| Global PWP Content Authors | CoPA team members writing PA.gov global content Sapient |
|
| Global PWP Directors | Communications Directors writing/approving global PA.gov content |
|
| Governor's Office Approvers | Governor’s Office team members approving any content |
|
| Accessibility Approvers | CoPA Accessibility team members approving any content |
|
| xyz Agency Content Authors | CoPA team members writing xyz agency content |
|
| xyz Agency Owners | Digital Directors or agency equivalent writing/approving xyz agency content |
|
| xyz Agency Comms Directors | Communications Directors writing/approving xyz agency content |
|
| AEM Group Name | Group Membership | Permissions |
| PWP Viewer Access | Default access for all CoPA team members, Commonwealth + Sapient |
|
| Global PWP Content Authors | CoPA team members writing PA.gov global content Sapient |
|
| Global PWP Directors | Communications Directors writing/approving global PA.gov content |
|
| Governor’s Office Approvers | Governor’s Office team members approving any content |
|
| Accessibility Approvers | CoPA Accessibility team members approving any content |
|
| xyz Agency Content Authors | CoPA team members writing xyz agency content |
|
| xyz Agency Owners | Digital Directors or agency equivalent writing/approving xyz agency content |
|
| xyz Agency Comms Directors | Communications Directors writing/approving xyz agency content |
|