Getting started with AEM

User Groups & Permissions

Overview

There are different levels of access permissions on AEM. Permissions are granted by Sapient to any authors, editors, or approvers who may need access. Agency Digital Directors or equivalent should contact Sapient if a new author needs to use AEM, or if an author needs to be removed.

Editing permissions are granted in agency folders as needed. For example, a Lieutenant Governor author will be able to view content and assets in all PA.gov folders, but can only edit content in the Lieutenant Governor folder. An author who writes for both Department of State and Vote agencies will be granted edit access to both folders and no others. Authors may also have different roles for different agencies. For example, a Governor owner may be a standard content author for global PA.gov content and have more permissions on Governor pages than on global PA.gov pages.

Most authors cannot publish directly and must initiate workflows before their changes go live. Authors may instead use the Publish to Preview option to see how pages will look once live, without impacting the live site. Please view the Workflows user guide for more information.

An overview of current user groups is below. Some may be more or less relevant to your agency; add users as needed. Please contact Sapient with any questions or new permissions requests. 

All authors have access to the Production environment. Access to Stage may be granted for training or UAT if needed.

Additional permissions are granted to Sapient’s teams for work on PA.gov and on WCM site.

AEM Group NameGroup MembershipPermissions
PWP Viewer AccessDefault access for all CoPA team members, Commonwealth + Sapient
  • Read/view content on PA.gov authoring environment
Global PWP Content AuthorsCoPA team members writing PA.gov global content Sapient 
  • Read/view content on PA.gov authoring environment

  • Edit all PA.gov content

  • Edit all content in xyz Agency folders or xyz Services folders

  • Add Assets to xyz Assets folders

  • Create Content Fragments

  • Edit global Experience Fragments (Header / Footer)

  • Create agency Experience Fragments in xyz Agency folder

  • Post Global Alerts to all site pages

  • Update workflow status + add comments

  • Publish to Preview mode

  • Publish directly to live site

  • When deleting pages, delete directly

Global PWP DirectorsCommunications Directors writing/approving global PA.gov content
  • Read/view content on PA.gov authoring environment

  • Edit all PA.gov content

  • Edit all content in xyz Agency folders or xyz Services folders

  • Add Assets to xyz Assets folders

  • Create Content Fragments

  • Edit global Experience Fragments (Header / Footer)

  • Create agency Experience Fragments in xyz Agency folder

  • Post Global Alerts to all site pages

  • Update workflow status + add comments

  • Publish to Preview mode

  • Publish directly to live site

  • When deleting pages, delete directly

Governor's Office ApproversGovernor’s Office team members approving any content
  • Read/view content on PA.gov authoring environment

  • Edit all PA.gov content

  • Edit all content in xyz Agency folders or xyz Services folders

  • Add Assets to xyz Assets folders

  • Create Content Fragments

  • Edit global Experience Fragments (Header / Footer)

  • Create agency Experience Fragments in xyz Agency folder

  • Post Global Alerts to all site pages

  • Update workflow status + add comments

  • Publish to Preview mode

  • Publish directly to live site

  • When deleting pages, delete directly

Accessibility ApproversCoPA Accessibility team members approving any content
  • Read/view content on PA.gov authoring environment

  • Update workflow status + add comments

xyz Agency Content AuthorsCoPA team members writing xyz agency content
  • Read/view content on PA.gov authoring environment

  • Edit all content in xyz Agency folders or xyz Services folders

  • Add Assets to xyz Assets folders

  • Create Content Fragments

  • Create agency Experience Fragments in xyz Agency folder

  • Update workflow status + add comments

  • Publish to Preview mode

  • When deleting pages, initiate deletion workflow

xyz Agency OwnersDigital Directors or agency equivalent writing/approving xyz agency content
  • Read/view content on PA.gov authoring environment

  • Edit all content in xyz Agency folders or xyz Services folders

  • Add Assets to xyz Assets folders

  • Create Content Fragments

  • Create agency Experience Fragments in xyz Agency folder

  • Update workflow status + add comments

  • Publish to Preview mode

  • Publish directly to live site

  • When deleting pages, delete directly

xyz Agency Comms DirectorsCommunications Directors writing/approving xyz agency content
  • Read/view content on PA.gov authoring environment

  • Edit all content in xyz Agency folders or xyz Services folders

  • Add Assets to xyz Assets folders

  • Create Content Fragments 

  • Create agency Experience Fragments in xyz Agency folder

  • Update workflow status + add comments

  • Publish to Preview mode

  • Publish directly to live site 

  • When deleting pages, delete directly

AEM Group Name Group Membership Permissions 
PWP Viewer AccessDefault access for all CoPA team members, Commonwealth + Sapient
  • Read/view content on PA.gov authoring environment
Global PWP Content AuthorsCoPA team members writing PA.gov global content Sapient 
  • Read/view content on PA.gov authoring environment

  • Edit all PA.gov content

  • Edit all content in xyz Agency folders or xyz Services folders

  • Add Assets to xyz Assets folders

  • Create Content Fragments

  • Edit global Experience Fragments (Header / Footer)

  • Create agency Experience Fragments in xyz Agency folder

  • Post Global Alerts to all site pages

  • Update workflow status + add comments

  • Publish to Preview mode

  • Publish directly to live site

  • When deleting pages, delete directly

Global PWP DirectorsCommunications Directors writing/approving global PA.gov content
  • Read/view content on PA.gov authoring environment

  • Edit all PA.gov content

  • Edit all content in xyz Agency folders or xyz Services folders

  • Add Assets to xyz Assets folders

  • Create Content Fragments

  • Edit global Experience Fragments (Header / Footer)

  • Create agency Experience Fragments in xyz Agency folder

  • Post Global Alerts to all site pages

  • Update workflow status + add comments

  • Publish to Preview mode

  • Publish directly to live site

  • When deleting pages, delete directly

Governor’s Office ApproversGovernor’s Office team members approving any content
  • Read/view content on PA.gov authoring environment

  • Edit all PA.gov content

  • Edit all content in xyz Agency folders or xyz Services folders

  • Add Assets to xyz Assets folders

  • Create Content Fragments

  • Edit global Experience Fragments (Header / Footer)

  • Create agency Experience Fragments in xyz Agency folder

  • Post Global Alerts to all site pages

  • Update workflow status + add comments

  • Publish to Preview mode

  • Publish directly to live site

  • When deleting pages, delete directly

Accessibility ApproversCoPA Accessibility team members approving any content
  • Read/view content on PA.gov authoring environment

  • Update workflow status + add comments

xyz Agency Content AuthorsCoPA team members writing xyz agency content
  • Read/view content on PA.gov authoring environment

  • Edit all content in xyz Agency folders or xyz Services folders

  • Add Assets to xyz Assets folders

  • Create Content Fragments

  • Create agency Experience Fragments in xyz Agency folder

  • Update workflow status + add comments

  • Publish to Preview mode

  • When deleting pages, initiate deletion workflow

xyz Agency OwnersDigital Directors or agency equivalent writing/approving xyz agency content
  • Read/view content on PA.gov authoring environment

  • Edit all content in xyz Agency folders or xyz Services folders

  • Add Assets to xyz Assets folders

  • Create Content Fragments

  • Create agency Experience Fragments in xyz Agency folder

  • Update workflow status + add comments

  • Publish to Preview mode

  • Publish directly to live site

  • When deleting pages, delete directly

xyz Agency Comms DirectorsCommunications Directors writing/approving xyz agency content
  • Read/view content on PA.gov authoring environment

  • Edit all content in xyz Agency folders or xyz Services folders

  • Add Assets to xyz Assets folders

  • Create Content Fragments 

  • Create agency Experience Fragments in xyz Agency folder

  • Update workflow status + add comments

  • Publish to Preview mode

  • Publish directly to live site 

  • When deleting pages, delete directly