Navigating AEM

Once logged in, you will land on the Navigation page. The Navigation page is a hub that leads to different areas to edit.

• Projects: Not currently in use for CoPA.
• Sites: Contains the site hierarchy, with links to all site pages, both published and drafts. Most content authoring will take place from the Sites section. Continue to the Sites section below for more info.
• Experience Fragments: Contains Experience Fragments, which are fragments of a web page replicated across multiple places on the site. Go to the Experience Fragments section for more info.
• Assets: Contains Assets, which are primarily images or documents uploaded by authors to include on the site. Continue to the Assets section below for more info.
• Forms: Contains AEM Forms, which may be developed for specific agencies as needed. Go to the Forms guide for more info (coming soon).
• Personalization: Not currently in use for CoPA.
• Content Fragments: Contains Content Fragments, which are pieces of editorial text structured in a specific format and available across multiple places on the site. Go to the Content Fragments page for more info.

1. From the Navigation page, click on Sites. You will land on the site hierarchy page.

Each site that is part of CoPA’s AEM instance appears as a folder. The PA.gov site appears under the “CoPA PWP PAGov” folder. The other folders are for Sapient use only, for editing test sites and the Web Content Management site.

2. Click the site folder to see the sections of the site, then select the language folder with the title "Home" and name "en."

3. Under the English folder, the Level 1 list pages will display. These pages are typically navigation pages or intros to specific content (ex. the Services parent page, the Agencies parent page).

Option 1: To edit the page, click the checkmark to the left of the page name. From the top navigation bar that appears, click Edit. Go to the “Pre-step to Authoring any Component” guide to learn about editing any page.

Option 2: To the right of the selected page, a list of Level 2 pages under the Level 1 page will appear. Click on the relevant Level 2 page.

1. From the Navigation page, click on Assets. You will land on the Assets navigation page.

2. Click on Files, then on the folder for your site.

3. From the folder page, you may edit or view an existing asset. To create a new asset, click the Create button in the top right corner. From the dropdown, select Files.

4. Name the file, then click Upload.

5. Click on the file, then Properties to edit the asset metadata, if desired.

6. The file is now available for reference on the AEM site.

7. To publish:

a. Click Quick Publish to publish the asset alone. Use when publishing files to appear in Search Hubs. Go to the Search Hubs section  for more info.

b. If the file is referenced on a page, it will be published when the page is published.

Asset Properties can be edited by clicking on the asset file and selecting “Properties.” Most Asset Properties can be left in a default state, but some should be edited. These are listed below.

Required

• Under Basic tab: Title
  • When the asset is uploaded, the author adds a title, which is then used to populate the asset name. The title may be changed here.
  • Both the name and title may be changed by selecting “Move” from the asset’s information screen.
• Under Basic tab: Description
  • If the asset is a photo and added to a page with the Image component, authors are prompted to add alternative text. By checking “Inherit from description of asset,” the field will autofill with the text added here.

Optional

• Under Basic tab: Tags
  • Tags are more relevant for document uploads than they are for images.